By law, we must respond to requests within 20 working days but we can ask for more details in order to identify the information requested. It is recognised that some requests may involve personal information and therefore Data Protection issues will arise.
Under FOISA, we are required to make available to the general public a significant amount of routinely published information and this is detailed in our Publication Scheme.
Within the Publication Scheme the information is organised into eight "classes". The boxes below provide links to the key content we publish under each "class". We do not publish any information under Class 8 which means that we do not publish "commercial information"
One of the new requirements following adoption of the SIC model scheme, is that the Commission produce a Guide to Information.
Requests for information must be made in writing, and must give a name and contact details for the enquirer in addition to describing what information is required. Enquiries and requests should be sent.
By email to: firstname.lastname@example.org
By post to: FOISA Requests, The Mental Welfare Commission for Scotland, Thistle House, 91 Haymarket Terrace, Edinburgh EH12 5HE.
The Freedom of Information Act says that you have the right to know how organisations, like ours, that are funded from the public purse, make decisions and manage their resources.
Our duties and powers are set out under the following legislation:
A memorandum of agreement (MOA) sets out the roles of the Commission and the Scottish Government and it outlines how the Commission is held to account for use of public funds. Memorandum of Agreement; Scottish Government (Health Directorate) and The Commission, signed 2018.
The National Confidential Forum, (the NCF) was established as a Committee of the Commission in 2014 under The Victims and Witnesses (Scotland) Act, 2014. and came to an end on the 28 June 2021 under the terms of the Redress for Survivors (Historical Child Abuse in Care) (Scotland) Act 2021. During its lifespan, the NCF was a committee of the MWC and did not exist as a separate legal entity from the Commission. The NCF’s core function was to receive and listen to testimony from those who were in institutional care as children. The Commission remains the data controller of the records produced by the NCF.
There is a memorandum of understanding (MOU) between the Commission and Scottish Government regarding the operation of the NCF.
Below are some of our key documents:
Policies, Standing Orders, and Code of Conduct:
Accountability and Audit Relationships:
The Public Finance and Accountability (Scotland) Act 2000 places personal responsibility on the Auditor General for Scotland to decide who is to undertake the audit of the Mental Welfare Commission for Scotland. For the financial years 2016-17 to 2021-22 the Auditor General has appointed Scott Moncrieff to undertake the audit of the Mental Welfare Commission. The general duties of the auditors, including their statutory duties, are set out in the Code of Audit Practice issued by Audit Scotland and approved by the Auditor General.
Working with others:
Information on rights and how to complain or make a comment:
How to make a request for personal information:
The General Data Protection Regulations (GDPR) came into effect from 25 May 2018. They strengthen data protection, and apply to private and public organisations. Information on how we handle your personal information can be found at About your personal information.
Our "Subject Access Form" which you should complete to request personal information we hold, is currently under review. Please contact us at: email@example.com and we will send you a copy either by e-mail or by post.
A Guide to information available from the Commission:
The Commission has developed a "Guide to the Information" which is available from this link.
This section gives links to documents which provide a high level overview on where we are as an organisation, what we are aiming to achieve and the actions we need to take to get there.
Delivery and Strategy - Corporate Planning
Every year, we produce an independent overview of the operation of the Mental Health (Care and Treatment) (Scotland) Act 2003 and the Adults with Incapacity (Scotland) Act 2000.
The Commission produces both an Annual Report and an Annual Monitoring Report. The Monitoring report contains detailed statistical analysis.
Corporate policies and procedures
Our services and functions
You can find out more about our visits within our Visiting People section.
Our advice line
Our telephone service is available Monday to Thursday 09:00 to 17:00 and on Fridays from 09:00 to 16:30. We use a callback system where we take brief details of your query and a contact number. This means our staff can try to look into some background on your query before calling you back.
You can leave a message on our answer service from 17:00 (16:30 on Fridays) and at weekends.
Call us on 0131 313 8777. We also operate a freephone, 0800 389 6809, for service users and carers only.
If you have an enquiry that is not urgent, you can contact us by e-mail at: firstname.lastname@example.org.
Every year, we produce Statistical Monitoring Reports which are available from our website under our publications section.
We also publish Good Practice Guidance in response to what we see and hear about practical or ethical difficulties in applying mental health and incapacity law.
From March 2016 we publish reports of our local visits to individuals in hospitals, care homes and prisons. We call these Local Visits Reports.
To see the full range of our publications, visit the Publications section of our website.
Our investigations and investigation reports
Use the links below to read more about our investigations
How we carry out investigations
Our investigation reports
Jobs at the Mental Welfare Commission for Scotland
Our current vacancies can be found on our website, or by calling 0131 313 8777 and asking to speak to someone in our HR department.
If you need hard copies of vacancy documentation you can call us on 0131 313 8777 or you can email us on email@example.com.
The Board sets the strategic direction for the Commission and ensures efficient, effective, and accountable governance. It meets seven times a year and the minutes are published on our website.
Commission Board Meetings
Approved minutes of Board Meetings can be accessed from our website, as can dates for future meetings.
Standing Orders, Reservation of Powers, and Scheme of Delegation
The Board reserves certain decisions to itself and delegates other decisions to its Committees and executive directors. The full reservation of powers and scheme of delegation is set out in Appendix A of our "Standing Orders".
Public consultation and engagement strategies
We have an Advisory Group of key stakeholders which is established as a committee of the Commission. Its remit and membership is set out in Appendix C of the Standing Orders, a link to which can be found in the paragraph above.
This section gives you details of how we inform and engage with service users and key stakeholders, and also provides details of our Engagement and Participation Strategy 2019-2022. This strategy has been developed from the previous Engagement Strategy for individuals and carers 2016-2018 and Stakeholder Organisations Engagement Strategy 2016-19. It is informed by consultation with the Commission’s Advisory Committee in September 2018, and builds on the experience of our engagement work with individuals and what they have told us about how they interact with the Commission.
We sometimes submit responses to consultations from Scottish Government and others. These can be accessed using the link below:
Responses to consultations
Consultations on Good Practice Guidance
We sometimes ask for feedback from stakeholders when we update or create new good practice guides. Details of these can be accessed using the link below:
Consultations on good practice guides
This section provides information about our strategy for, and management of, financial resources at the Commission.
Below are links to the key documents which will tell you more about our financial management.
Our signed and approved Annual Accounts detail remuneration for senior accountable officers at the Commission as well as our Board members.
Independent auditors report
Public Services Reform (Scotland) Act 2010 (PSRA)
The Public Services Reform (Scotland) Act 2010 This act requires the Commission to publish, as soon as is practical after the end of the financial year, certain information relating to expenditures. The Commission's latest PSRA Statement can be found following the link below:
Sustainable economic growth information
The Commission also produces an annual, corporate report on sustainability which is available below:
Our Business Plan focuses on the year ahead and outlines our objectives for that year in more detail. It also sets out the budget for the year. We review progress on the budget and report regularly to the Board.
This section provides information about how we manage the human, physical, and information resources of the authority.
Here is a selection of some of our human resources policies which are currently in use:
Staffing - about our staffing complement and structure
Register of Interests
Working with the Commission
Our Information Resources
Information assurance and management
Freedom of Information
You can make a request under the Freedom of Information (Scotland) Act 2002 (FOISA) by emailing the Commission at firstname.lastname@example.org or by writing to us at our Thistle House address. FOISA requests are dealt with in accordance with FOISA legislation which means we will respond to your request within 20 working days of receiving your request.
We need contact details from you in order that we can clarify a request if we are unsure about any element of it. You have the right to ask us to review our response to you in the event that you are dissatisfied with our original response.
Following this, should you remain dissatisfied, you can refer the matter to the Scottish Information Commissioner who would look at what we had done.
More information about your rights under FOISA are available from the Scottish Information Commissioner's website.
Our annual monitoring statistics are available at:
The Commission leases its premises at Thistle House, Haymarket Terrace, Edinburgh from the Scottish Legal Aid Board (SLAB).
There are a number of KPIs, or Key Performance Indicators, where the Commission sets out targets for the following year.
Visit at least 1,350 individuals
We did 10 local visits and five guardianship visits during the year. From these visits we reviewed the care and treatment of 73 individuals. We met with seven carers or relatives during these visits.
Complete 25 per cent of our local visits in the unannounced format
Given the need to plan and risk assess all visits it was not appropriate to do unannounced visits over the last year. We think that this position will remain for some time to come and have not included it as a KPI for 2021/22.
To produce AWI biennial monitoring report by 30 September 2020
Report published on 30 September 2020
We will assess samples of our telephone advice and aim for at least 97.5 per cent of all our advice to be accurate.
During the year there were 3,372 (2019-20 4,230) calls allocated to duty practitioners as “requests for advice”. When we audited calls this year, we found that around 10% (2019-20 9%) of these resulted in information being recorded but no advice being requested or given. We therefore estimate the approximate number of calls requesting advice at around 3,029 (2019-20 3,848).
We audited 187 calls, which is 6% of the total “requests for advice” allocated to duty practitioners. We gave advice in 168 of these calls.
Number of audited calls where advice given 168
Number of calls where advice accurate 153
Number of calls in which we could have added 11(6.5%)
to the advice given
Inaccurate items of advice 4(2%)
% accuracy 98%
Target for accuracy 97.5%
We have therefore performed better than our target of 97.5%.
We will follow up all our recommendations to services arising out of local visits and achieve satisfactory responses in no less than 95 per cent of cases within the agreed timescale. We will publicly report upon this.
Our local visits to individuals allow us to make specific recommendations to services. We made 104 recommendations following 41 local visits conducted between 1 January 2020 and 31 December 2020. Note, this is not the same as the number of visits reported during the year 1 April 2020 to 31 March 2021, as we allow 3 months for a response to recommendations from services. We made no recommendations in 5 of our visits to services.
(a) We were satisfied that services had responded to 81 (78%) of recommendations.
(b) We have not yet received responses to 28 (27%) recommendations. of these recommendations 10 (36%) have a response date of 12 May 2021, or beyond, and reminders have been sent of the upcoming deadline. For the 18 recommendations (17%) that have passed the response deadline, we have been in contact with the service manager to request this information and we will take further action in 2021/22.
(c) We have therefore ensured that we followed up all recommendations due to services and we received satisfactory responses to 73%. This is significantly below our performance indicator of 95% due to the fact that we experienced some problems in getting responses from some services during the Covid-19 lockdown period. These have been chased up.
In previous years we published a report on the outcomes from all of our local visits. It was agreed in June 2020 that this was not a priority for the organisation.
How we performed last year:
We publish annual reports and accounts which indicate whether we have met or are meeting our targets. Our Board minutes also provide information on our performance.
Audits and Inspections
Information about audits and inspections carried out by external bodies:
Annual Accounts and Annual Report
Complaints activity 2021
During 2014, the Commission wrote two new sets of complaint handling procedures (CHPs), one for the Commission and one for the newly formed National Confidential Forum (NCF). Both sets of procedures were formally ratified by the Board at the September 2014 meeting.
In 2021, the Commission has reviewed its complaints handling procedure following the Scottish Publish Service Ombudsman (SPSO) revised and reissued Model Complaints Handling Procedure. The new version of our complaints handling procedure was approved in April 2021
How to make a complaint against the Commission
If something goes wrong or you are dissatisfied with our services, please tell us. Our complaints leaflet describes our complaints procedure and how to make a complaint. It also tells you about our service standards and what you can expect from us.
The information we publish under this class.
We have nothing to declare in this section as we don't charge for supply of any information.
What are the Re-use of Public Sector Information Regulations (RPSI)?
These regulations came into force from 18 July 2015 and establish the UK framework for the re-use of public sector information. The purpose is to make information easier to re-use, resulting in economic, social, and civil benefits. They are an update to earlier regulations which encouraged public sector organisations to make information available for re-use. The 2015 regulations go further, and make it mandatory to make information available for re-use.
As a public sector organisation, the Commission is subject to the RPSI regulations. In order to comply, we have adopted the Open Government Licence (OGL).
Open Government Licence
All the information on this website is available through the Open Government Licence. This gives you the right to re-use the information, subject to important conditions.
The OGL requires people re-using information to acknowledge the information provider and/or source of the information with an attribution statement.
Attribution statements and acknowledgements
If you want to re-use other information, for example, that we provided in response to a request, you will find the following helpful:
Where can I find out more about RSPI?
The National Archives has published Guidance and Best Practice Advice on the regulations for public sector organisations and potential re-users.
We have a commitment to promoting equality in all of our work.
As an independent public sector body, we have obligations under the Public Sector Equality Duty.
As well as the general duties, we have a number of additional specific duties.
Under the specific duties, the Commission is required to:
a) Report on mainstreaming the equality duty
b) Publish equality outcomes and report progress
c) Assess and review policies and practices
d) Gather and use employee information
e) Consider award criteria and conditions in relation to public procurement
f) Publish in a manner that is accessible
The Commission does not have requirements with regards to equal pay and gender pay gap information as it has fewer than 150 employees.
g) Additionally there is a requirement for the Commission as a listed authority to consider other matters which may be specified by the Scottish Ministers and a duty for the Scottish Ministers to publish proposals for activity to enable listed authorities to better perform the general equality duty.
Read our report on Equality outcomes and mainstreaming progress report 2021
Read more about how we are putting our commitment into action in Equality outcomes and how we plan to achieve them 2021
Interested in working with the Commission? Find out how you can get involved.