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Freedom of information

The Freedom of Information (Scotland) Act 2002 (FOISA) came into force in January 2005.

FOISA requests must be made in writing and this also means that you can send your request to us via email.

By law, we must respond to requests within 20 working days but we can ask for more details in order to identify the information requested. It is recognised that some requests may involve personal information and therefore Data Protection issues will arise.

Under FOISA, we are required to make available to the general public a significant amount of routinely published information and this is detailed in our Publication Scheme.

The Commission has chosen to adopt the Model Publication Scheme 2015 which has been produced by the Scottish Information Commissioner (SIC).

Within the Publication Scheme the information is organised into eight "classes". The boxes below provide links to the key content we publish under each "class". We do not publish any information under Class 8 which means that we do not publish "commercial information"

One of the new requirements following adoption of the SIC model scheme, is that the Commission produce a Guide to Information. 

Making a Request

Requests for information must be made in writing, and must give a name and contact details for the enquirer in addition to describing what information is required. Enquiries and requests should be sent.

By email to: mwc.enquiries@nhs.scot

By post to: FOISA Requests, The Mental Welfare Commission for Scotland, Thistle House, 91 Haymarket Terrace, Edinburgh EH12 5HE.

Class 1: About the Commission

The Freedom of Information Act says that you have the right to know how organisations, like ours, that are funded from the public purse, make decisions and manage their resources.

Our duties and powers are set out under the following legislation:

A memorandum of agreement (MOA) sets out the roles of the Commission and the Scottish Government and it outlines how the Commission is held to account for use of public funds. Memorandum of Agreement; Scottish Government (Health Directorate) and The Commission, signed 2018.

The National Confidential Forum, (the NCF) was established as a Committee of the Commission in 2014 under  The Victims and Witnesses (Scotland) Act, 2014. and came to an end on the 28 June 2021 under the terms of the Redress for Survivors (Historical Child Abuse in Care) (Scotland) Act 2021. During its lifespan, the NCF was a committee of the MWC and did not exist as a separate legal entity from the Commission. The NCF’s core function was to receive and listen to testimony from those who were in institutional care as children. The Commission remains the data controller of the records produced by the NCF.

There is a memorandum of understanding (MOU) between the Commission and Scottish Government regarding the operation of the NCF.

Below are some of our key documents:

News:

Policies, Standing Orders, and Code of Conduct:

Accountability and Audit Relationships:

The Public Finance and Accountability (Scotland) Act 2000 places personal responsibility on the Auditor General for Scotland to decide who is to undertake the audit of the Mental Welfare Commission for Scotland. For the financial years 2022-23 to 2027-28 the Auditor General has appointed Grant Thornton to undertake the audit of the Mental Welfare Commission. The general duties of the auditors, including their statutory duties, are set out in the Code of Audit Practice issued by Audit Scotland and approved by the Auditor General.

Working with others:

The Commission has a number of MOUs and MOAs with other organisations. These set out how the Commission will work with other bodies. Details can be found at Working with other organisations.

Information on rights and how to complain or make a comment:

How to make a request for personal information:

The General Data Protection Regulations (GDPR) came into effect from 25 May 2018. They strengthen data protection, and apply to private and public organisations. Information on how we handle your personal information can be found at About your personal information.

Our "Subject Access Form" which you should complete to request personal information we hold, is currently under review. Please contact us at: mwc.enquiries@nhs.scot and we will send you a copy either by e-mail or by post.

A Guide to information available from the Commission:

The Commission has developed a "Guide to the Information" which is available from this link.

Class 2: How we deliver our functions and services

This section gives links to documents which provide a high level overview on where we are as an organisation, what we are aiming to achieve and the actions we need to take to get there.

Delivery and Strategy - Corporate Planning

Corporate Reporting

Every year, we produce an independent overview of the operation of the Mental Health (Care and Treatment) (Scotland) Act 2003 and the Adults with Incapacity (Scotland) Act 2000.

The Commission produces both an Annual Report and an Annual Monitoring Report. The Monitoring report contains detailed statistical analysis.

Corporate policies and procedures

Our services and functions

Our visits

You can find out more about our visits within our Visiting People section.

Our advice line

Our telephone service is available Monday to Friday 09:00 to 12:00 and 13:00 to 16:00.  We use a callback system where we take brief details of your query and a contact number. This means our staff can try to look into some background on your query before calling you back.

Call us on 0131 313 8777. We also operate a freephone, 0800 389 6809, for service users and carers only.

If you have an enquiry that is not urgent, you can contact us by e-mail at: mwc.enquiries@nhs.scot.

Our publications

Every year, we produce Statistical Monitoring Reports which are available from our website under our publications section.

We also publish Good Practice Guidance in response to what we see and hear about practical or ethical difficulties in applying mental health and incapacity law.

From March 2016 we publish reports of our local visits to individuals in hospitals, care homes and prisons. We call these Local Visits Reports.

To see the full range of our publications, visit the Publications section of our website.

Our investigations and investigation reports

Use the links below to read more about our investigations

How we carry out investigations
Our investigation reports

Jobs at the Mental Welfare Commission for Scotland

Our current vacancies can be found on our website, or by calling 0131 313 8777 and asking to speak to someone in our HR department.

If you need hard copies of vacancy documentation you can call us on 0131 313 8777 or you can email us on mwc.recruitment@nhs.scot.

Class 3: How we make decisions

The Board sets the strategic direction for the Commission and ensures efficient, effective, and accountable governance. It meets seven times a year and the minutes are published on our website.

Commission Board Meetings

Approved minutes of Board Meetings can be accessed from our website, as can dates for future meetings.

Standing Orders, Reservation of Powers, and Scheme of Delegation

The Board reserves certain decisions to itself and delegates other decisions to its Committees and executive directors. The full reservation of powers and scheme of delegation is set out in Appendix A of our "Standing Orders".

Public consultation and engagement strategies

We have an Advisory Group of key stakeholders which is established as a committee of the Commission. Its remit and membership is set out in Appendix C of the Standing Orders, a link to which can be found in the paragraph above.

This section gives you details of how we inform and engage with service users and key stakeholders, and also provides details of our Engagement and Participation Strategy 2019-2022.  This strategy has been developed from the previous Engagement Strategy for individuals and carers 2016-2018 and Stakeholder Organisations Engagement Strategy 2016-19. It is informed by consultation with the Commission’s Advisory Committee in September 2018, and builds on the experience of our engagement work with individuals and what they have told us about how they interact with the Commission.

Consultation Responses

We sometimes submit responses to consultations from Scottish Government and others. These can be accessed using the link below:

Responses to consultations

Consultations on Good Practice Guidance

We sometimes ask for feedback from stakeholders when we update or create new good practice guides. Details of these can be accessed using the link below:

Consultations on good practice guides

Class 4: How we manage our budget

This section provides information about our strategy for, and management of, financial resources at the Commission.

Below are links to the key documents which will tell you more about our financial management.

Our signed and approved Annual Accounts detail remuneration for senior accountable officers at the Commission as well as our Board members.

Independent auditors report

Public Services Reform (Scotland) Act 2010 (PSRA)

The Public Services Reform (Scotland) Act 2010 This act requires the Commission to publish, as soon as is practical after the end of the financial year, certain information relating to expenditures. The Commission's latest PSRA Statement can be found following the link below:

Sustainable economic growth information

The Commission also produces an annual, corporate report on sustainability which is available below: 

Financial Planning

Our Business Plan focuses on the year ahead and outlines our objectives for that year in more detail. It also sets out the budget for the year. We review progress on the budget and report regularly to the Board.

Class 5: How we manage our resources

This section provides information about how we manage the human, physical, and information resources of the authority.

Human Resources

Here is a selection of some of our human resources policies which are currently in use:

Staffing - about our staffing complement and structure

Register of Interests

Working with the Commission

Our Information Resources

Information assurance and management

Freedom of Information

You can make a request under the Freedom of Information (Scotland) Act 2002 (FOISA) by emailing the Commission at enquiries@mwcscot.org.uk or by writing to us at our Thistle House address. FOISA requests are dealt with in accordance with FOISA legislation which means we will respond to your request within 20 working days of receiving your request.

We need contact details from you in order that we can clarify a request if we are unsure about any element of it. You have the right to ask us to review our response to you in the event that you are dissatisfied with our original response.

Following this, should you remain dissatisfied, you can refer the matter to the Scottish Information Commissioner who would look at what we had done.

More information about your rights under FOISA are available from the Scottish Information Commissioner's website.

Statistics

Our annual monitoring statistics are available at:

Physical Resources

The Commission leases its premises at Thistle House, Haymarket Terrace, Edinburgh from the Scottish Legal Aid Board (SLAB).

Class 6: How we purchase goods and services

The Commission's purchasing and procurement activities are governed by policies and guidance produced by the Scottish Government.

Here are some key guidance documents and policies:

Class 7: How we are performing

There are a number of KPIs, or Key Performance Indicators, where the Commission sets out targets for the following year.

https://www.mwcscot.org.uk/sites/default/files/2023-11/Local%20Visit%20Recommendations%202022%20to%202023.pdf

Our Key Performance Indicators (KPIs) for 2022/23

1. To visit a minimum of 1,200 individuals during 2022-23
2. To produce the MHA monitoring report by 30 September 2022
3. To produce a monitoring report on young people admitted to adult wards by 31 October 2022
4. To produce AWI monitoring report by 30 September 2022
5. To publish one major investigation report during the year 
6. To publish, in March 2023, our investigations lessons learned report on areas for improvement and recommendations from a wider range of our investigations work and promote areas of good practice
7. We will follow-up all our recommendations to services arising out of local visits and achieve satisfactory responses in no less than 95% of cases within the agreed timescale. We will publicly report upon this

How we performed last year:

We publish annual reports and accounts which indicate whether we have met or are meeting our targets. Our Board minutes also provide information on our performance.

Audits and Inspections

Information about audits and inspections carried out by external bodies:

Annual Accounts and Annual Report

Complaints activity 2022/23

We seek to learn and improve as a result of the complaints we receive.  In 2022-23, we received and responded to six complaints, two fewer than last year.

At stage 1, or front line, we resolved two complaints  (100%). 

At stage two, we investigated a total of four complaints. Three of them were partially upheld (75%), the other one were not upheld (25%)

Stage 1 – front line response

 

Total number of complaints considered at the stage 1

2

Total number of complaints resolved at the stage 1

2

Total number of complaints escalated to investigation after an unsuccessful stage 1

0

Stage 2 – investigation

 

Total number of complaints responded after an investigation

4

Complaints escalated to investigation after an unsuccessful stage 1

0

Complaints considered directly for investigation

4

Total number of complaints received

6

Complaint upheld

0

Complaints partially upheld

3

Complaints not upheld

1

Complaints resolved at stage 1

2

Complaints resolved at stage 2

0

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

As a result of the complaints we have received in 2022-2023 we have:

  • Amended one section of our website about Mental Health (Care and Treatment) (Scotland) Act with regards to mental disorder definition within the Act.
  • Reminded all practitioners about the importance of undertaking and concluding communications with those who contact the Commission to ensure transparency and clarity for those seeking information and advice from the Commission.
  • Improve how Designated Medical Practitioners (DMP) record the degree to which they manage to speak with and assess individuals when carrying out assessments.


How to make a complaint against the Commission

If something goes wrong or you are dissatisfied with our services, please tell us. Our complaints leaflet describes our complaints procedure and how to make a complaint. It also tells you about our service standards and what you can expect from us.

Class 8: Our commercial publications

The information we publish under this class.

We have nothing to declare in this section as we don't charge for supply of any information.

Class 9: Our open data

The information we publish under this class

Open data made available by the authority as described by the Scottish Government's Open Data Resource Pack and available under an open licence.

The Re-use of Public Sector Information Regulations

What are the Re-use of Public Sector Information Regulations (RPSI)?

These regulations came into force from 18 July 2015 and establish the UK framework for the re-use of public sector information. The purpose is to make information easier to re-use, resulting in economic, social, and civil benefits. They are an update to earlier regulations which encouraged public sector organisations to make information available for re-use. The 2015 regulations go further, and make it mandatory to make information available for re-use.

As a public sector organisation, the Commission is subject to the RPSI regulations. In order to comply, we have adopted the Open Government Licence (OGL).

Open Government Licence

All the information on this website is available through the Open Government Licence. This gives you the right to re-use the information, subject to important conditions.

The OGL requires people re-using information to acknowledge the information provider and/or source of the information with an attribution statement.

Attribution statements and acknowledgements

If you want to re-use other information, for example, that we provided in response to a request, you will find the following helpful:

Statement of Public Task under the Re-use of Public Sector Information Regs 2015

Statement and guidance on making Re-use requests and complaints

Re-use request form

Where can I find out more about RSPI?

The National Archives has published Guidance and Best Practice Advice on the regulations for public sector organisations and potential re-users.

Attribution Statement and Acknowledgements

Our commitment to equality

We have a commitment to promoting equality in all of our work.

As an independent public sector body, we have obligations under the Public Sector Equality Duty.

As well as the general duties, we have a number of additional specific duties.

Under the specific duties, the Commission is required to:

a) Report on mainstreaming the equality duty
b) Publish equality outcomes and report progress
c) Assess and review policies and practices
d) Gather and use employee information
e) Consider award criteria and conditions in relation to public procurement
f) Publish in a manner that is accessible

The Commission does not have requirements with regards to equal pay and gender pay gap information as it has fewer than 150 employees.

g) Additionally there is a requirement for the Commission as a listed authority to consider other matters which may be specified by the Scottish Ministers and a duty for the Scottish Ministers to publish proposals for activity to enable listed authorities to better perform the general equality duty.

Read our report on Equality outcomes and mainstreaming progress report 2021

Read more about how we are putting our commitment into action in Equality outcomes and how we plan to achieve them 2021

 

Work with us

Interested in working with the Commission? Find out how you can get involved.

Find out more